Annual General Meeting (AGM)

We are  pleased to invite all members of Lincolnshire Scouts to attend the County’s AGM to held at Subrooke Park Scout Campsite on Saturday 21 September 2024, starting at 16:30.

This is the annual meeting of the Lincolnshire County Scout Council at which every adult member of Lincolnshire Scouts with the following roles may vote or show approval for Agenda items.

• All adults with a County role
• District Commissioners*
• District Youth Commissioners*
• District Chairs
• District Treasurers
• District Scout Active Support Managers* 
• District Representatives appointed (at their District’s AGM) to represent the District at the County Scout Council’s annual meeting
• A representative from each of the County Troop, Explorer Scout & Scout Network Forums
• The Regional Commissioner*

Following the AGM there will be an opportunity to ask questions of the County Team and you will be able to network with others.

* Role titles as per POR March 2024 edition (June 2024 update).

Guests:

We are also pleased to learn that our Regional Lead Volunteer, Paula Evans  will be joining us.

Attendance and Apologies:

To help with planning, please use this link  to advise whether or not you plan to attend the AGM.

AGM Documents:

(click on the document titles to download) 

• Agenda and Notice of AGM
• Minutes of the 2023 AGM
• Financial Documents – year ended 31 March 2024 - Annual Report of the County Trustee Board, including the annual Statement of the Accounts
•  County Constitution The Scouts’ Policy Organisation and Rules (POR) – for adoption at the AGM.
• POR Chapter 5: 5.1- 5.3: Constitution Scope, Governance Context and Requirement
• POR Chapter 5: 5.6: Constitution for a Scout County and POR Chapter 5: 5.7: Finance and commercial matters

Selection Process for Trustees:

To comply with The Scout Association’s Policy, Organisation and Rules 5.3.1.4, the County’s Trustee Board has held an open selection process to choose the Trustees that the AGM will be asked to appoint. The Trustees are now to be focussed purely on governance.  These “volunteer” appointments are for a term of between one and three years although Trustees may stand down during that period if they so wish.

The Trustee vacancies are:

• Chair,
• Treasurer, 
• Trustee – 7 vacancies 
• Trustee aged between 18 and 25 years – 1 vacancy 

The above vacancies are being advertised both externally and to all members of Lincolnshire Scouting.

Two ex-officio posts, “term limited” according to their scouting role and not to three years, are the County Commissioner (County Lead Volunteer), and County Youth Commissioner (County Youth Lead).

An administrator will be provided by the County’s support team to take minutes for the Board of Trustees and to assist with related tasks.

Frequency of Trustee Board meetings:  six per year plus the Annual General Meeting

Self-nominations for these vacancies are welcome from all. Existing membership of scouting is not a pre-requisite. Experience of governance, perhaps through work or within the charity sector, may be an advantage. Appropriate training and support will be provided. Nomination forms can be completed here by 31 August 2024 at the latest. Eligibility to be a Charity Trustee is essential. 

Nominations will be reviewed by the current Trustees to ensure an appropriate mix of skills and experience. If nominations exceed the places available, details will be published on the County website to enable County Scout Council members to vote in an indicative ballot. Details of nominees will be published by 3 September 2024. Voting will commence from 4 – 10 September 2024.  The current Trustees will then determine their recommendation for the composition of the Trustee Board to be approved at the AGM on 21 September 2024.

For more information regarding the role of Trustees within Scouting; read more here.